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Macdonald DeWitt Library at SUNY Ulster

Policies & Services: Borrowing Materials

Library Privileges by Patron Type

Students - SUNY Ulster Identification Cards are your library card. IDs are issued at the Security office. Students will need a copy of their class schedule and a photo ID. All students have full interlibrary loan privileges.

Loan Periods:

  • Books - 16 weeks or end of semester, 1 renewal
  • DVDs, CDs, periodicals - 30 days, 1 renewal
  • Reserves, laptops, headphones - in library use only, due at closing

Faculty & Staff - Your employee ID card is your library card.

Loan Periods:

  • Books - 16 weeks, 1 renewal*
  • DVDs, CDs, periodicals - 30 days, 1 renewal

*Adjunct faculty loan period for books is 16 weeks or end of current semester.

Community - Residents of Ulster County may register for community borrower status at no cost. A photo ID with current address is required. Library cards are issued by Public Safety during regular business hours. Reciprocal agreements are in place for all SUNY students and faculty. Effective January 1, 2015 all community members who wish to use the library computers must get a SUNY Ulster username and password from OIT and a SUNY Ulster ID from Public Safety during regular business hours. Community members often first visit the library after regular business hours, therefore a one-time access for the day will be provided.

The public can access materials on-site but require a SUNY Ulster library card to borrow materials and use computer workstations.. * *SUNY Ulster students are given priority if there is a conflict for space or services. Guest wifi is available through an online registration form.

Loan Periods (10 item limit per person):

  • Books - 30 days, 1 renewal
  • DVDs, CDs, periodicals - 7 days, 1 renewal

Alumni - SUNY Ulster graduates may continue to borrow library materials. An alumni library card can be obtained at the Circulation Desk. There is no fee and the card may be renewed annually at no charge. A registration form must be completed. A photo ID is required when obtaining your alumni library card.

  • Books - 30 days, 1 renewal
  • DVDs, CDs, periodicals - 7 days, 1 renewal

SUNY Open Access - Current students of any SUNY school have borrowing privileges at every SUNY library. Students must bring a current student ID from their home institution. Interlibrary loan must be done from the student's home campus.

Loan Periods:

  • Books - 16 weeks or end of semester, 1 renewal
  • DVDs, CDs, periodicals - 30 days, 1 renewal

Distinguished/Emeritus Complimentary Borrowers - Faculty and staff that retire with distinguished or emeritus status have full borrowing privileges, including interlibrary loan and access to electronic library resources.

Loan Periods:

  • Books - 30 days, 1 renewal
  • DVDs, CDs, periodicals - 30 days, 1 renewal

Renewals/Returns/Overdues

Renewing your loan

Material that has not been requested by another patron may be renewed. Renew materials:

Request Items

If an item is checked out, you can request the item to be held for you when it is returned (excluding Course Reserves). You may also submit an interlibrary loan request through DiscoverDeWitt. KCSU Students may request items to be delivered from Stone Ridge to Kingston. 

Returning Items

All materials should be returned to the Circulation Desk. When the library is closed, books may be deposited in the book drop located outside of the main entrance to the library. 

Overdue Items

A courtesy email will be sent 7 days before an item's due date. Three emails will be sent at 7, 14, and 21 days overdue.
If the material is not returned after the third email is sent, you will receive an invoice for any material not returned. A hold will be placed on your student account until the item is returned or the replacement amount is paid.

Account Blocks

Unpaid invoices will result in a hold being placed on your account. A hold will result in the loss of borrowing privileges and the inability to register for classes, view grades, and receive transcripts. Return overdue items or pay the invoiced amount to have the hold removed. Contact the Circulation Desk for more information (845-687-5213).